17³Ô¹Ï

Upcoming Information Sessions: Reducing Administrative Burden for Low-Value, Low-Risk Fee-for-Service Agreements 

You spoke. We listened! 
As part of our ongoing effort to live 17³Ô¹Ï’s core value related to the Pursuit of Excellence, 17³Ô¹Ï’s Contracts and Insurance and Procurement teams—along with a cross-functional process improvement group including representation from administrative staff, Privacy, ITSS, and the Office VPAF—have worked collaboratively to reduce administrative burden related to 17³Ô¹Ï’s Low-Value, Low-Risk Fee-for-Service (FFS) agreements. 

Did you know? 

• In 2025, 17³Ô¹Ï processed 195 FFS agreements.

• These agreements are currently subject to 28 touch points across seven 17³Ô¹Ï departments and consume, on average, four hours of employee time each. That’s 780 employee hours per year!

• These agreements average 26 days to process from start to completion.

• Most interestingly, 79% of the FFS agreements are valued at less than $50,000. Many of these FFS engagements pose minimal risk but require significant administrative effort. 

What’s new? 

• Effective February 9, 2026, 17³Ô¹Ï’s Procurement and Contracts & Insurance teams are proposing to eliminate FFS agreements for engagements valued at $50,000 or less, provided they meet "low risk" criteria. 

• The new Low-Value, Low-Risk process reduces administrative steps from 28 to 7--a 75% reduction--while maintaining key safeguards, including insurance. 

• This streamlined process will result in a significant reduction in paperwork and annual hours spent on FFS engagements each year, as well as shortening the time to complete while reducing potential frustration for 17³Ô¹Ï staff and external vendors. 

What do you need to know? 

• The Contracts and Insurance Office invites all members of the campus community to attend upcoming information sessions regarding the new Low-Value, Low-Risk FFS process.  

• These pre-launch sessions are intended to help departments prepare and ask questions ahead of implementation.  

• Sessions will include overviews of the Contracts and Insurance Office; FFS agreements; and the new Low-Value, Low-Risk FFS process, and offer an opportunity for Q&A  

Session details:  

• February 2, 2026 | 1:00–2:00 pm | TBD |   

• February 4, 2026 | 9:00–10:00 am | TBD |   

Questions:  If you have questions or require additional information, please contact the Contracts & Insurance Office at contracts@upei.ca