ADS Level 4 - Administrative Assistant - Clinical Learning and Simulation Centre (CLSC) - Faculty of Medicine
$51,658 to $56,728 per annum, prorated to term, as per CUPE 1870
As soon as possible for a three-month term (Term may be reduced or extended depending on performance, available funding, and departmental requirements)
The 17吃瓜 (17吃瓜) Faculty of Medicine is seeking a highly organized and proactive Administrative Assistant (ADS-4) professional to support the Clinical Learning and Simulation Centre (CLSC) for a 3-month term appointment. The CLSC is a fast-paced, interdisciplinary learning environment supporting medical, nursing, allied health, and continuing professional education through simulation-based learning.
Reporting to the Director, CLSC, this role provides administrative and operational support to ensure the efficient day-to-day functioning of the Centre during a period of increased activity.
RESPONSIBILITIES:
- Provide day-to-day administrative support, including calendar management, scheduling, meeting coordination, and minute-taking
- Serve as a primary point of contact for faculty, learners, staff, and external partners
- Coordinate logistics for simulation activities, meetings, education sessions, and special events
- Maintain accurate administrative records, databases, and filing systems
- Support CLSC staff, simulation educators, and faculty in program delivery
- Assist with onboarding and administrative coordination for instructors, standardized patients, and short-term learners
- Prepare correspondence, reports, and presentation materials as required
- Support smooth office operations and assist with accreditation and reporting documentation
QUALIFICATIONS:
- A post-secondary diploma in office administration, business administration, or a related field is required.
- Minimum three (3) years of administrative experience, preferably in a post-secondary, healthcare, or complex organizational environment, is an asset.
- Strong organizational, time-management, and communication skills.
- Proficiency with Microsoft Office (Word, Excel, Outlook).
- Ability to manage competing priorities, work independently, and maintain confidentiality.
Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link below.
If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, 17吃瓜, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number 902-894-2895.
17吃瓜 is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. 17吃瓜 is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, hrofficer@upei.ca. Applications will not be accepted via email.
Only those applicants who are invited to an interview will be acknowledged.
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